Government of Pakistan
MINISTRY OF CLIMATE CHANGE
Applications are invited for the following post on fixed pay package in the project titled “Green Pakistan Programme — Revival of Forestry Resources in Pakistan” for an initial period of two years extendable on performance evaluation basis to implement the programme at national level:
Name of Post
No. of posts
Lump sum pay package as per PC-1
Admin & Finance Officer
Rs.90,000/- (all inclusive)
· The prescribed qualification/experience and TORs of the post is available at website www.mocc.gov.pk.
· The post is purely on contract basis for a period two years extendable on performance base evaluation.
· Candidates already in Govt. service should apply through proper channel.
· Age relaxation is admissible as per Federal Govt rules.
· Only short listed candidates will be called for test/interview.
· Candidates are required to submit their CVs to the undersigned within 15 days from the date of advertisement. Short listed candidates will bring original testimonials at the time of test/interview.
· The competent authority reserves the right not to fill the Advertised Post without assigning any reasons thereof.
· No TA/DA will be admissible to the candidates called for test/interview.
· Title of the position applied must be written on the top right hand corner of the envelop.
National Project Director
National Strategic Support Unit
Green Pakistan Programme
Garden Avenue National Park Area
Terms of References
Admin & Finance Officer
Admin and Finance Officer (AFO) will work under the NPD. He will assist the NPD in providing high quality professional management services pertaining to administrative, financial, human resources and logistic matters, including assistance in recruitment of programme staff, financial planning and reporting, procurements and disbursement of funds to the Provincial Governments / Territories / Federating Units.
The AFO will be responsible for the following Administration and Finance related tasks:
v Prepare budget forecasts and estimates in coordination with NPD for annual and quarterly budget requirements and programme proposals, which involve financial forecasting, budgeting and accounts;
v Develop and process requests for advances to the concerned Government institution and ensure settlement of all advances in accordance with defined procedures and guidelines;
v Manage utilization of quarterly advances in accordance with quarterly workplans in collaboration with NPD and keep track of all programme funds received, disbursements, financial obligation and advances;
v Prepare and process tender documents, invite bids from open market, prepare comparative statements and ensure financial accountability in all programme related procurements, subcontracts and outsourcing;
v Resolve issues pertaining to payment of taxes and duties on project procurements, shipments and transactions and initiate follow-up with agencies concerned;
v Assist with all administrative and logistical arrangements for meetings, workshops and conferences;
v Prepare different correspondences on the above matters and ensure follow up system;
v Assist in preparation of payments requests/travel claims with the supporting documentation for payment;
v Prepare programme budgets and maintain financial disbursements and monitoring systems for monthly submission to Government of Pakistan (GoP);
v Process financial claims and facilitate approval through ensuring appropriate documentation and record keeping in accordance with defined rules and regulations;
v Handle all financial matters of the meetings, workshops and seminars organized under the programme;
v Act as focal person for programme’s audit for GoP funds;
v Prepare and maintain ledger for monitoring financial commitments, monthly financial statements, non-expendable property ledger;
v Prepare cash plan, expenditure reports and correspondence on utilization of PSDP funds;
v Keep track of all advances released to Provincial Governments / Federating Units / Territories for local expenditure and complete necessary documentation for settlement of such advances;
v Maintaining up-to-date inventories of equipment;
v Responsible for the Programme Filling Management System at the NSSU;
v Supervise the work of support staff; and
v To perform any other duties as required by the NPD for achieving the above objectives.
v Master degree preferably in Management Sciences (MBA in Finance, M.Com).
v At least 05 years of professional experience in a similar position (accounting, finance, and HR Management), preferably with projects and programmes funded by the GoP;
v Knowledge of government accounting system and experience in dealing with AGPR is essential;
v Experience and knowledge of the functioning, procedures, and systems of GoP would be desired.
v Excellent management and administrative skills, including ability to deadlines and ensure accuracy;
v Excellent accounting skills
v Problem solving skills and result oriented approach;
v Leadership qualities, strong interpersonal & communication skills, and sensitivity to gender issues;
v Excellent writing skills; and
v Excellent computing skills, particularly in handling accounting software